Monthly Archives: November 2016

Productivity: One Step At A Time

We live in a busy world, where productivity can be hard to come by. Simply walk into any coffee shop, and you’ll notice the hustle and bustle from the person catching up with a friend while also checking email from the person finishing up a proposal during another phone call. The art of multitasking seems to be prevailing now more than ever. But did you know that only two percent of us are actually capable of successful multitasking?

The real question lays in how we are supposed to be productive when multiple projects come our way. Here are some simple ways that can help you can focus on one item at a time while still being productive:

  1. Put down the iPhone, tablet, laptop, etc. I know it can be difficult, but simply turning off these electronics can eliminate distractions and allow for more productivity.
  2. Set a routine. How many times do you set aside time to do something and find yourself on social media or another website instead? Creating a schedule for your to-do list will set an expectation for the day and will lessen the temptation of other distractions. (Pro Tip: Outline goals for the day, too, and you’ll have a roadmap for even greater success.)
  3. Eat a well-rounded breakfast. We have all heard that breakfast is the most important meal of the day, so this should be no surprise. Study after study says that productivity increases when you eat a healthy, protein-filled breakfast.
  4. Meditate, meditate, meditate. Meditation for 20 minutes every day is proven to help relieve stress. When multitasking seems to be too overwhelming, set aside time to relax and breathe.
  5. Organize your life. From file folders to planners to a tidy desk, organization is key to avoiding distractions and maximizing productivity.

Still having trouble multitasking? Read here for more ways on staying focused and for a calmer lifestyle.

-Penny Kokkinides

Tips for Working While Traveling

As our workplaces become more and more dependent on technology, our business contacts increasingly expect us to always be productive no matter the circumstance – even while 30,000 feet in the air. Thanks to technology, we can continually be connected at the touch of a few buttons. There are almost always inconveniences that occur when working remotely, however. From my experience, I have gained some insight on how to increase productivity despite these inconveniences.

Here are three simple ways to make sure that you are prepared for any travel situation that comes your way:

·         Pack and Plan – Looking ahead at your next business trip, plan for those situations when you are waiting to board the airplane or waiting on your hotel to be available.  During these simple gap periods, you’d be surprised at how much you can accomplish. With these gap periods in mind, package together what you think you might need for different tasks.  Will you need an iPad and a notebook on the plane? Do you need to catch up on the professional development book you’ve been needing to read? Plan ahead and pack for these small but crucial situations. 

·         Prepare for no Wi-Fi and no power – Technology glitches are bound to happen.  And if you are like me, they tend to happen when you need technology the most. Plan for these moments and save a few key documents to your desktop instead of relying on Dropbox or Google Drive. You might also find it helpful to print out a few copies of documents also, just in case you find yourself without the luxury of Wi-Fi.

·         Find ideal work and food locations – Research ahead of time nearby coffee shops and local food spots with free Wi-Fi.  It’s much easier having places already mapped out by the time you arrive with tasty snacks readily available to make your work a little more enjoyable. 

Lastly, don’t expect to get everything you need done accomplished.  Working remotely can be time consuming.  Be mindful of that, and you will already be ahead of the game when you the business trip is booked for the near future.

    – Penny Kokkinides

 

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Improving email etiquette in the workplace

If you’re like me, there is never a dull moment in your work email inbox.  From notifying your colleague who sits just down the hall about lunch plans or connecting with other professionals across the globe, email seems to be the main source of communication in the workplace – and one of the main time sucks.

With the loss of the spoken word and the increase in technology, it has come to my attention that we may need a quick refresher on email etiquette. Below are some helpful tips to increase your email’s readability and overall communication professionalism:

  1. Put yourself in the mindset of the recipient. Before you press the send button, be sure to re-read the email for relevant context and any errors. If you are ever uncertain about your message, ask for another set of eyes for review before pressing send.
  2. Take caution of the reply-all. We’ve all been in an email chain that is not relevant to us.  Take note of who is receiving the email and also be aware of who is “CC’ed” on the email as well.
  3. Summarize forwarded messages. Reading a forwarded message can often feel like you are in unknown territory and can be difficult to put the pieces together. By summarizing the forwarded email, your recipient will be able to gather more information and better understand the matter at hand.
  4. Be courteous.The content in emails can sometimes get lost in translation and the tone of a message can sound different when reading it. Manners still go a long way.

Still want more steps to freshen up your email etiquette? Read here on how to “wow” your colleagues and get the attention of your peers.

  • Penny Kokkinides